Rajasthan Mahila Kalyan Mandal (RMKM) is a grassroots NGO working in the education sector to improve access, monitoring, and quality of learning for underprivileged communities.
Previously, RMKM managed its operations using manual methods (paper records and Excel sheets) to track student enrollment, teacher activities, attendance, and assessments. This resulted in delayed reporting, data inconsistency, and limited oversight for academic coordinators managing multiple learning centers.
To address these challenges, iBirds Software Services developed a customized Education Management System (EMS) tailored to the NGO’s workflow. The system provided role-based access, digital record-keeping, academic progress monitoring, and centralized insights, empowering coordinators and teachers to work collaboratively and effectively.
Technologies Used
Frontend: React.js
Backend: Node.js
Database: PostgreSQL
Deployment: AWS EC2
Manual Record-Keeping – Student and teacher records maintained on paper/Excel, prone to errors and delays.
No Role Structure – No system for structured roles such as coordinators, field teachers, or school leads.
Academic Monitoring Gaps – Difficulty tracking student assessments, attendance, and class activity.
Lack of Centralized Insights – No unified view of performance across multiple learning centers.
Inefficient Data Analysis – Limited ability to filter, analyze, or generate reports based on location, class, or student.
Role-Based User Hierarchy
Created distinct roles: Admin (Coordinator), Teacher, and Read-Only Viewer.
Allowed coordinators to manage multiple schools/centers while giving teachers responsibility for day-to-day academic activities.
Student & Teacher Profiles
Enabled creation of digital profiles for students and teachers.
Linked subject/class allocations to teachers for structured academic mapping.
Academic & Attendance Tracking
Integrated attendance monitoring for both students and teachers.
Built modules to record academic assessments, test scores, and progress tracking.
Custom Filters & Views
Developed filtering options by location, class, or individual student/teacher.
Allowed easy access to targeted data, reducing time spent on manual searches.
Performance Insights & Reports
Generated real-time performance reports for coordinators and educators.
Highlighted learning outcomes, attendance trends, and center-wise progress.
Accountability & Collaboration
Empowered Admins to track daily progress and monitor teachers’ responsibilities.
Improved collaboration between coordinators and teachers through shared digital data.
Digitized Operations: Eliminated paper-based processes, reducing errors and delays.
Clear Role Hierarchy: Defined roles improved accountability and workflow structure.
Improved Academic Oversight: Coordinators could monitor assessments, attendance, and student progress in real time.
Centralized Insights: Multi-center performance could be tracked from a single dashboard.
Data-Driven Decisions: Coordinators and teachers gained actionable insights through reports and filters.
Scalable Solution: EMS design allows easy expansion as RMKM grows across more learning centers.
